We founded Union Event Co with a vision to help couples celebrate their love story with an entirely unforgettable event—and none of that has changed.

You still have a party to plan—and we’re still committed to making that happen. As wedding planners, we’re here to shift, sacrifice, shoulder stresses, and stifle fires so you don’t have to—and that’s exactly what we’re prepared to do to ensure your experience is as seamless and celebratory as possible!

COVID 19 & Your Washington Wedding

You are the heart of our events

RESOURCES AND LINKS

GOVERNMENT REQUIREMENTS

POLICIES AND RECOMMENDATIONS

The world is a bit crazy right now—but we wanted to bring some calm to all of the chaos by sharing some important updates, lessons learned, as well as give you the answers to your frequently asked questions.

Policies

Policies and Recommendations

union event co

from union event co, UPDATED MARCH 10, 2021

DO YOU ASK GUESTS ABOUT SYMPTOMS OR MANAGE GUEST COUNT?

01.

We do not take guest temperatures or manage temperature taking stations. We do not ask guests about symptoms, exposure, testing, or vaccination status before, during, or after the event.

We do not manage the guest count or rotation of guests in and out of the event. We may ask guests to complete a contract tracing form as they arrive at the wedding.

We abide by all current local laws and mandates and will not break any laws regarding COVID or other restrictions in place on the day of the event.

Our staff will wear masks for the duration of the event and may wear other personal protective gear as deemed necessary by Union Event Co on the day of the event. 

will our experience with union event co be different?

02.

We do not enforce social distancing between guests and strongly suggest hiring a service to assist with this at the event.

We do not clean or sanitize any part of the event space before, during, or after the event. We are happy to provide recommendations for on-site cleaning services to provide this. 

DO YOU ENFORCE SOCIAL DISTANCING OR PROVIDE CLEANING services?

03.

To mitigate COVID exposure to our staff, we are not currently storing or transporting personal property to or from the event. This includes, but is not limited to: decorations, gifts, favors, and food. We will continue to setup small decor items including wedding favors, wedding programs, guest book, toasting flutes, cake serving set, card box, table numbers, menu cards, and seating charts.

do you still STORE OR TRANSPORT PERSONAL DECOR?

04.

If the safety of Union Event Co staff could be compromised before or during your event, Union Event Co can terminate our contract and immediately discontinue planning and/or event management services.

While this is unlikely to occur, details regarding the discontinuation of services and payments are outlined in our contract.

ANY REASON WHY YOU WOULD BE UNABLE TO PERFORM SERVICES?

05.

If the event is rescheduled, postponed, or canceled, Union Event Co will charge for additional time to perform services necessary to reschedule, adjust, postpone, or cancel an event. Details regarding the additional fees are outlined in our contract.

WHAT IF WE DECIDE TO RESCHEDULE, POSTPONE, OR CANCEL?

06.

Music and live
entertainment is permitted during wedding services and/or events (public or private), and must follow the Live Entertainment Guidance.

LIVE ENTERTAINMENT

as OF april 21, 2021

If food or drinks are served during wedding services and/or events (public or private), the following Eating and Drinking Guidance applies.

EATING AND DRINKING

as of March 17, 2021

The following requirements apply to all wedding services, and
events (public or private), wherever they are held indoors or outdoors.

WEDDINGS AND EVENTS

as OF MAY 24, 2021

Guidelines

Government Requirements

state of washington

FROM state of washington, updated MAY 13, 2021

Hair, Makeup, and other Personal Services are permitted at wedding services and/or events (public or private), and must follow the Personal Services Guidance.

personal services

as OF march 19, 2021

If group transportation is planned to or from wedding services and/or events (public or private), the following Transportation Guidance applies.

transportation

as of february 10, 2020

The following requirements apply to all photography services at weddings and
events (public or private), wherever they are held indoors or outdoors.

PHOTOGRAPHY

as OF march 19, 2021

On January 5, Governor Inslee announced the Roadmap to Recovery plan, which lays out the process to safely reopen Washington state. The plan includes guidance for businesses and industries to help protect Washingtonians and minimize the spread of COVID-19.

COVID-19 Reopening Guidance

for businesses and workers

Dancing is strictly limited at all events to no more than six persons from the same group on the dance floor at the same time and all must wear masks and remain at least six feet away from any other person.

For wedding services, the following dances are expressly allowed: the couple’s first dance and the parent dances. For these specifically allowed dances, only one pair may dance at a time, both must be wearing masks (unless they are part of the same household) and must remain six feet away from other persons.

ARE WE ALLOWED TO HAVE DANCING?

Music and live entertainment is permitted, and must follow the Live Entertainment Guidance, Emcee of Events, DJs and AV equipment are allowed so long as they comply with the Live Entertainment Guidance.

Phase 3: A minimum of 20 feet of physical distancing is required between artists/performers and the audience. There is a three-hour time limit on all outdoor performances/events. DJS are not considered performers and have no time limit.

CAN WE HAVE music or live entertainment?

Professional photographers must adopt the Professional Photography Guidelines. Photographers should maintain social distancing, using no-touch posing methods. 

Phase 3: Outdoor group portraits allowed for people not in the same household allowed: 75 people maximum and mask removal only allowed during the actual taking of the photo.

CAN WE STILL DO WEDDING PARTY & FAMILY PHOTOs?

The couple and wedding guests must adhere to physical distancing requirements and have six feet of space between. 

Phase 3: Groups of 15, no limitation on households per group. Maximum capacity of 200, so long as six feet of physical distancing is maintained between groups.

Fully Vaccinated Weddings are not subject to any of the COVID-19 requirements regarding distance between individuals or groups, standing, mingling, dancing and/or food and beverage service.

DO OUR GUESTS HAVE TO SOCIAL DISTANCE? 

All vendors, employees and persons in attendance shall wear face coverings before, during, and after the event or service (whether indoor or outdoor). The face covering requirement does apply to individual(s) leading a wedding and others who speak during any live service.

Wedding couples are exempted from the face covering and six feet physical distancing requirement from each other during the ceremony so long as they maintain six feet of physical distance from all other persons.

DO OUR GUESTS HAVE TO WEAR MASKS?

Phase 3: Outdoor ceremonies and receptions are permitted and must follow the appropriate venue guidelines.

Maximum capacity of 200 (not including vendors), so long as six feet of physical distancing is maintained between groups (groups of 15 maximum, no limitation on households per group). If food or drinks are served, eating and drinking requirements apply.

HOW MANY GUESTS CAN ATTEND?

Frequently Asked Questions


Rescheduling a celebration doesn’t have to be all love lost.

YOU WERE PLANNING YOUR WEDDING

You were planning your wedding. and then sh*t hit the fan.

Reach out to our team


We’re here to help you navigate postponing your wedding as seamlessly as possible. You worry about staying safe and celebrating your love story at a later date—and we’ll shoulder the rest.

 And then sh*t hit the fan.